Data Entry in India – A Fast Growing Industry!

If the data entry service provider is efficient, outsourcing will not only save your time and efforts but will also improve your customer satisfaction and make your work run smoothly. Improved customer satisfaction means a direct increase in the company’s revenue. Data Entry in India has become one the fastest and biggest growing industry. It has a dual advantage, to the outsourcing company as well as to the outsourced company. Below discussed are some of the benefits of outsourcing data entry to India:

Professional Proficiency and Experience: Outsourcing data entry requirements to India will ensure that data entry operators who are experts in their respective fields are working for you round the clock, ensuring that the output is delivered to you on time. You will not have to hire full time employees and invest in training staff. It is particularly beneficial for companies with irregular data entry requirements.

Providing an edge over the competitors: Outsourcing allows businesses to delegate certain mundane responsibilities and jobs to an offshore service provider. These companies handle the backend tasks, giving businesses more time and resources to help them concentrate on their core areas. More focus on key areas of business allows more innovation and improvisation.

Eliminate Infrastructure Costs: Professional data entry services reduce overhead costs. Data entry in India is a huge industry with highly qualified professionals, state of the art infrastructure and latest technology.  By outsourcing data entry services to India, you don’t need to invest in infrastructure, systems and manpower. You can easily save up to 60-70% of your costs.

Organize and Simplify your documents: Organized and customized data entry services ensure that your routine documentation tasks are streamlined and organized on time and accurately.

Highest Quality Standards: Outsourcing helps in maintaining up-to-date and error free database. It also facilitates the possibility of easy access and retrieval of the relevant information anytime.

Remote data access: Remote data entry means to input data directly into the client’s system via a VPN (Virtual Private Network) which allows access to authorized network locations for work related activities with the client’s permission. If your data is highly sensitive and confidential, remote data entry is one of the topmost customized services to ensure maximum data security.

Outsourcing hub:  According to statistics, India is one of the main destinations where various companies outsource their data entry assignments. By outsourcing to India, you can get the benefits of quality services, massive infrastructure, skilled and experienced data entry experts at very low cost and delivery of output as per your needs.

The Need of Large Volume Data Processing

With the digitization of information, people are realizing the importance of collecting and storing data electronically which requires data entry. Every organization has to maintain its records and it is important that the data is well structured and processed to offer maximum advantage. A major concern that organizations face is the need of large volume data processing without having to invest a fortune. Data Processing means organizing and controlling large amounts of information. Data processing services imply processing any kind of data related to accounting, manufacturing, marketing and various other departments.

Being an entrepreneur, you could be facing problems like:

    · Often, managing high volumes of data accurately and quickly becomes a tricky task for the in-house employees.

    ·  Large volume data processing is a very time consuming task.  Particularly the data for a website exists in very large volumes and is difficult to manage without professional help.

    · To enter enormous amount of details, codes and various other information related to a product is a very time consuming and confusing job and an amateur increases the chances of filing incorrect information and corrupting the data.

Benefits of availing expert data processing services:

ü  Professional data entry services help to solve the problem of paper management. By hiring professionals, you get the information in digital format which in turn makes retrieving the information easier and faster.

ü  Data processing services help in processing the information quickly, making it easier to go through thousands of files in a minute and fetch the required file promptly.  

ü  During data processing, the experts check and manage the data for invalid information or errors to ensure highest accuracy standards in the processed information.

ü  The cost of processing the data by hiring data processing specialists is much lesser than the cost of managing the paper documents. Businesses can save a substantial amount of money by hiring professional data processing services and also decrease the cost of stationery and photocopying.

ü  Outsourcing large volume data processing to a company which guarantees high quality standards and 100% data security helps maintain an accurate and high quality database.

ü  Companies which require large volume data processing should opt for an efficient data processing service provider to gain maximum profits rather than making heavy investments in developing an in-house facility.

ü  24*7 availability and operational flexibility are the chief advantages of data processing firms. Their expertise and specialized tools make it easier for them to process any type of data.

Tested and Applied List Building Strategies

Using professional list building services to put together a list of subscribers is one of the best ways to make money and get more traffic on your website. List building means to get people to opt-in to an email, a free report or a newsletter by registering in their email and a few other details. Some of the main benefits of a mailing list are that you can contact the subscribers of your list over and over again and form a relationship with them, which in turn makes it easier to sell your product or services to them.
Pleased subscribers will someday convert into pleased customers if you follow these 3 simple P’s – People, Perseverance, Promotion.

There are many list building strategies that a service provider can help you with. Some of them have been briefly discussed below:

Winning the trust of your customers

Two of the surest ways to start generating traffic for your website and build your mailing list are by writing articles and participating in related forums. Participating in forums will support you in developing a prospective clientele. People are not going to purchase something from you based on your recommendation alone. Getting a few informative articles published and helping people solve problems on public forums will help build credibility and rapport with the customers. List building service providers are experienced and trained in both these techniques.

List Opt-in form on each page

Another good list building service is to have your opt-in form on every page of your website. This will increase the chance that the visitor on your website will see your list opt-in form and enter their email address. Building a profitable and responsive opt-in list requires specialized knowledge and expertise. Opt-in lists are built from scratch and require a professional to maintain the quality, keep them organized and manageable.

Keeping the whole process precise and worthwhile

Professional list building companies make sure that your list building opt-in form is simple and short to fill out and is only asking for the details that you actually require rather than collecting unnecessary lengthy information. If your opt-inform is intimidating people or requiring too much time and efforts, you will not get many people signing up. The best way to get people to enter their information is by making sure that the content on your website is of very good quality and has not been seen or read elsewhere.

Networking and Support

List building service providers stay in touch with other website owners in your sector and make an arrangement with them where they can email your subscribers about their offers and vice versa. 

What Makes Outsourcing Invoice Data Entry Services Crucial To Your Business?

Maintaining and storing written or printed invoices is a difficult task, specially if you have numerous files to deal with. Making the billing efficient, on time and in one place is very important in today’s time. Even by hiring an accountant you will lose money and time if you are still using manual invoicing. Most companies fail to recognize the importance of organizing their data until the situation worsens and important data gets lost.  Outsourcing invoice data entry services is affordable, fast and will help the companies maintain and store the data much more accurately. Save up on physical storage space and eliminate unnecessary storage costs.

By automating the billing process, companies can increase their revenue by avoiding sales "leakage" i.e., the money slipping through the cracks because the invoices are not issued or outstanding invoices are not followed up for collections. Invoice data entry services also help improve the cash flow by giving you a better insight into how much money is supposed to arrive and from where. Incomplete or inaccurate records means that you cannot predict the cash flow, may have pending payments and can run out of cash without any prior intimation or readiness.

It also provides a better insight to the management by creating more intelligent systems throughout your supply and demand chain. It helps businesses provide better customer service by reducing errors and sparing more time to invest in other activities and administrative work. A good automated billing system will also provide detailed information about the customers and allow you to access this information with a keystroke. The customers may also want to see their payment history and to be able to download or print their invoices.

Automated billing makes accounting easier and prepared to meet cash flow projections. It helps ensure that the company has cash inflow to meet the needs and expenses on time. If you cannot see and keep a track of what your cash flow will be because of incomplete or erroneous records, it can affect the business forecasts negatively. Automated invoicing avoids the errors made by humans and eliminates repeated entries.


Some bill automation applications exceed simple billing and can be integrated with other systems such as supply chain, operations and shipping systems and online payment methods. Some have multi-currency features built-in making the global trade and export easier. Invoice Management Solutions (IMS) can help improve productivity, business processes, supply chain and reduce costs. 

What Are Web Mining Services And The Advantages Of Outsourcing Them To A Professional?

With the colossal growth of the World Wide Web in the past few decades, informational platforms have reached a new height. In today’s time, web mining services have become instrumental for businesses to make intelligent business decisions. Web mining is a specialized category of data mining services used to discover patterns from the web.

Web mining provides an instant solution for gathering information across the web. It searches text and images and then extracts the details relevant for providing the required information. All this is done by collecting the web pages through structured mining and the results provided are related to the proposed query. Using web mining services provides the results lists with the highest relevance to the keywords. Web research services are very capable when they are used in relation with the content management in the content database dealing with specified topics. The quality of the results will increase by selecting the most appropriate information.

Web mining has many advantages which make it attractive to organizations including government agencies. This technology empowers eCommerce to do personalized marketing, which eventually results in business growth by increasing the trade volume. Government agencies are using web mining services to classify threats and fight against terrorism. Outsourcing companies with years of hands on experience can understand the needs of the customer better and can react to customer needs faster. They can save on production costs by utilizing the acquired insight of customer requirements, attract and retain customers and can increase profitability by target pricing based on the profiles created.

Web mining services are beneficial for businesses in every aspect as they allow the customers to access precise and detailed information on the website. With the use of web mining services, the information remains available all the time for the customers to make a query whenever required. It is used as a marketing tool and provides the client’s website with additional traffic and improves the web presence of their business.
Below discussed are some of the benefits of outsourcing web mining services to professionals:

• Mining to extract metadata from websites.
• Customized web mining tools.
• Integrating web mining tools with other software to improve the results and efficiency.
• Checking and correcting the false literature that gets loaded into automated systems.
• Obtaining information from web pages and converting them into text files or spreadsheets.
• Use of advanced technology to enhance automatic, fast, multi-threaded spade work for quick and effective data mining.
• Usage of sophisticated search engines to effectively extract the content from the URLs.
• Extracting large volumes of data.
• Searching for updates like the availability of the product, current price and other specifications which change frequently and then comparing them with competitor’s products and prices.
• Updating the client’s eCommerce sites and databases.

Email Appending Services – The New Strategy To Increase Business Revenue

Companies often spend more than their dedicated budget on telemarketing for their products and services yet fail at achieving their targeted goals. Exceeding your budget will not solve the problem if the records are not verified and you are not drawing in more customers. Your email marketing needs to target the right audience. To create a successful marketing campaign firstly you need an extensive email database. Emails have become the global medium for business communication. Once you have compiled a substantial database, you need to add/modify the missing information to make the database more meaningful and useful. This is where email appending services come in useful.

In the age of digitization, postal marketing has become obsolete and the costs incurred on paper and phone based marketing are very high. The cost of email distribution is lower and the process is faster. Email appending services include services like adding the missing email address of your existing and prospective customers and communicating with them on a regular basis.

Email Appending is done when an organization has a customer database containing names, postal addresses or telephone numbers and wants to kick off an email communication with them. Appending comprises of manual as well as automated processes. The organization hires an email appending service provider to append the email addresses in their database from their own vast database. The service provider will match the prospect list with their database and add their accurate email address to the client’s database.

Chief benefits of email appending services:

·         Email appending will boost your marketing ROI

·         Your emails will reach the exact targeted audience

·         Reduction in email bounce rate and increase in click through rate

·         Availing email appending services eliminates the cost of lost and inaccurate data

·         Eliminates the cost of retyping the data or availing data capturing services

·         Greater availability of data

·         Acceleration in marketing processes and better results

·         Cost-effective marketing medium

·         Useful in reaching out to a wider audience

Main types of email appending services:

B2B Email Appending – By availing these services, the records are verified by various methods. Verification includes the person’s first and last name, phone number, fax, address, email address, company name, total revenue, employee count, industry type and Standard Industrial Classification.

B2C Email Appending – Through these services, the records are verified by person’s name, gender, age group, city, country, areas of interest, annual income, etc. You can even avail customized appending services based on your budget and requirement.

What Are Forms Processing Services And Their Benefits?

Conversion of raw data into electronic format is known as data processing. Forms processing services are a dedicated type of data processing services, where information collected in the forms is converted into digital format. The entered/written/filled data is captured from the forms and organized in respective fields or forms are digitized and kept as images.

Forms processing services include capturing, digitizing and processing of information documented in forms. Once the information collected is processed, it can be further used for analysis and research. All companies deal with an extensive variety of forms like vouchers, accounting and legal paperwork, tax statements, purchase orders, etc. Forms processing services are important for all businesses but they are crucial to certain sectors like banking, hospitals, logistics, legal, and retailers.

Online as well as offline forms help businesses by collecting crucial facts and figures like payment, feedback, product reviews, complaints, etc. Form processing has several advantages like it is easier to manage data in electronic form than paper documents, data is safely organized eliminating loss or damage of any information, reduction in errors, storing documents takes up a lot of physical space and last but not the least that data can be easily retrieved when required.

Optical Character Recognition or OCR is the most preferred technology used for forms processing as it gives the most accurate results. Some outsourcing companies also use the double or triple entry technique to avoid any errors and verify the data as it is keyed.

Some tailor-made forms processing services are listed below:

- Tax Forms processing
- Insurance Claim processing
- Patient Records / Medical Claim processing
- Shipping Documents processing

- Credit / Debit Card Application processing
- Immigration Forms processing
- Online Form processing
- Forms processing of Surveys / Questionnaires
- Membership Application / Renewal Forms processing
- Invoice / Purchase Order Forms processing
- Email Forms processing
- Resumes processing

Benefits enjoyed by outsourcing forms processing to a service provider:

• Automated form processing is used to reduce the chances of errors and to increase the productivity and quality.
• Forms processing services at economical prices. Companies customize services to fit your budget.
• Quick turnaround time even for large volumes of forms.
• Experienced and highly skilled professionals at your service 24/7.
• Advantage of the latest tools and technology to get you much faster and accurate solutions.
• Delivery of work in any format of the client’s choice: FTP, Compact Disks or email.